This page serves as a repository for student group updates starting with the Fall 2024 semester.

8/23/2024 | Fall 2024 Student Group Updates: Advisers, Training, Space Reservations

Dear Student Group Leaders,

We are excited to welcome you back to campus! Please see below and read to the end for important updates and requirements for the Fall 2024 semester.

*You are receiving this message through a student group’s email alias. If you have graduated/are no longer part of the group, please contact the current board and ask to be removed from their alias.*

Advising Assignments

Find your adviser for the 2024-2025 year. Note that your adviser may have changed from last year, so please be sure to confirm using the link above.

Student Group Leader Training

Student Group Leader Training will open on Tuesday, September 3rd. Student groups must be up-to-date with requirements on or before Friday, October 11th.

This requirement must be completed once per group:

1. The Student Organization Survey (SOS) must be completed by all groups regardless of whether your board transitioned or not. If your group already completed the SOS over the summer, you do not need to complete it again unless you have updated information to file. Your adviser can confirm whether your group has already completed the SOS.
   
   Fraternity & Sorority Life groups do not need to complete the SOS.
   
   Complete the Student Organization Survey (SOS)

These requirements must be completed by the same four members of your group submitted in the SOS:

1. The Student Organization Knowledge Assessment (SOKA) must be taken and passed by the four members submitted in the SOS, including President and Treasurer (or equivalents). If one of these four members completed the SOKA in Spring 2024, they do not need to complete it again this semester. After you complete the SOS, your adviser can confirm who needs to take the SOKA this semester.
   
   All four members must complete the SOKA before meeting with your adviser. If anyone does not pass the SOKA, your adviser will review missed questions during your meeting.
   
   Take the Student Organization Knowledge Assessment (SOKA) (Starting September 3rd)
    

2. The four members submitted in the SOS, including President and Treasurer (or equivalents), must meet with your adviser. After all four members have completed the SOKA, you can reach out to your adviser to schedule the meeting. If one of these four members met with your adviser in Spring 2024, they do not need to meet again unless desired. If you have a new adviser, it is recommended to meet with them regardless.
   
   Only schedule at a time that everyone can meet together.
    

3. The four members submitted in the SOS, including President and Treasurer (or equivalents), must attend an Enough is Enough session. All sessions will take place via Zoom and will be facilitated by Sexual Violence Response and the Title IX office. If one of these four members attended a session in Spring 2024, they do not need to attend one this semester. After you complete the SOS, your adviser can confirm who needs to attend a session this semester.
   
   Prior to registration, take the following steps to ensure your registration works properly:
   
   A. Go to zoom.us and sign in using SSO (single sign-on). Our domain is columbiauniversity
   B. After logging in, use one of the links below to register for a session
   C. Barnard students - if these steps do not work, try using your UNI@columbia.edu email rather than your UNI@barnard.edu email for the email address question in the registration form.
   
   Register for a Session:
   Wednesday, September 25th, 6:00-7:30 PM
   Friday, September 27th, 3:30-5:00 PM
   Sunday, September 29th, 10-11:30 AM
   Tuesday, October 1st, 6:00-7:30 PM
    

Student groups that have not completed all requirements on or before Friday, October 11th, 2024 will face the following outcomes:

• The group will be flagged for probation (groups already on probation will be derecognized).

• LionLink finance access will not be granted, or will be revoked, until the group is off probation.

• Existing space reservations will be canceled, and future space reservations cannot be made, until the group is off probation.

Please share any questions about requirements with your adviser or engagement@columbia.edu.

Space Reservations

If your group submitted pre-calendaring requests in Spring 2024, you may log in to EMS to review your bookings. Please review frequent statuses you may see in EMS below:

Please contact your adviser if you have a question about a status not listed above.

Regular calendaring for the Fall 2024 semester will open in EMS around 9am on Tuesday, August 27th, one week prior to the first day of classes. Once open, you may request space for meetings and events through the last day of events for the semester (Monday, December 9th).

Classrooms will not be available to book directly through EMS during the add/drop period (approximately the first three weeks of classes). We will share a follow-up with details about classroom booking during this period in the coming days.

If you do not have access to EMS, your adviser can help you contact the Student Events team to reset your password and update your roster.

—

Looking forward to a great semester ahead!

Best,

Noah Mullenix

Assistant Director of Student Engagement

Columbia College | Columbia Engineering

515L Lerner Hall | 212-853-0713 (p)

Pronouns in Use | he, him, his